Leverhulme Primary School Privacy Notice
(How we use pupil information)

Why do we collect and use pupil information?
We use the pupil data:

• to support pupil learning
• to monitor and report on pupil progress
• to provide appropriate pastoral care
• to assess the quality of our services
• to comply with the law regarding data sharing

The categories of pupil information that we collect, hold and share include:

• Personal information (such as name, unique pupil number and address)
• Characteristics (such as ethnicity, language and free school meal eligibility)
• Attendance information (such as sessions attended, number of absences and absence reasons)
• Medical information (such as information about medical conditions or allergy information and details of medical practitioners involved in a child’s care)
• Special educational needs information (such as assessments carried out in school or by other professionals and interventions to support)
• Exclusions and behavioural information
• Child Protection and Safeguarding information
• Assessment information
• CCTV images from our onsite cameras

We collect and use pupil information under Article 6 and Article 9 of the GDPR:

• a) Consent: the individual has given clear consent for you to process their personal data for a specific purpose.
• b) Legal obligation: the processing is necessary for you to comply with the law (not including contractual obligations).
• c) Vital interests: the processing is necessary to protect someone’s life.

Special Category Data: GDPR identifies that some information is particularly sensitive and therefore needs extra protection. In this case the data subject will have given explicit consent.
Collecting pupil information
Whilst the majority of pupil information you provide to us is mandatory, some of it is provided to us on a voluntary basis. In order to comply with the General Data Protection Regulation, we will inform you whether you are required to provide certain pupil information to us or if you have a choice in this.

Storing pupil data
The length of time for which we hold pupil data varies according to the type of data. More information can be found in our Information Management Policy.
Who do we share pupil information with?
We routinely share pupil information with:

• schools that the pupil’s attend after leaving us
• our local authority
• the Department for Education (DfE)
• Health and other professional working with specific pupils
• Early interventions

Why we share pupil information
We do not share information about our pupils with anyone without consent unless the law and our policies allow us to do so.
We share pupils’ data with the Department for Education (DfE) on a statutory basis. This data sharing underpins school funding and educational attainment policy and monitoring.
We are required to share information about our pupils with our local authority (LA) and the Department for Education (DfE) under section 3 of The Education (Information About Individual Pupils) (England) Regulations 2013.

Data collection requirements:
To find out more about the data collection requirements placed on us by the Department for Education (for example; via the school census) go to https://www.gov.uk/education/data-collection-and-censuses-for-schools.

Over-claiming hours
In the case of over-claiming hours, we may need to share the names of the childcare settings that your child attends stating the amount of hours that are being claimed. This will only be shared with providers that your child is registered as attending.

The National Pupil Database (NPD)
The NPD is owned and managed by the Department for Education and contains information about pupils in schools in England. It provides invaluable evidence on educational performance to inform independent research, as well as studies commissioned by the Department. It is held in electronic format for statistical purposes. This information is securely collected from a range of sources including schools, local authorities and awarding bodies.

We are required by law, to provide information about our pupils to the DfE as part of statutory data collections such as the school census and early years’ census. Some of this information is then stored in the NPD. The law that allows this is the Education (Information About Individual Pupils) (England) Regulations 2013.

To find out more about the pupil information we share with the department, for the purpose of data collections, go to https://www.gov.uk/education/data-collection-and-censuses-for-schools.
To find out more about the NPD, go to https://www.gov.uk/government/publications/national-pupil-database-user-guide-and-supporting-information.

The department may share information about our pupils from the NPD with third parties who promote the education or well-being of children in England by:

• conducting research or analysis
• producing statistics
• providing information, advice or guidance

The Department has robust processes in place to ensure the confidentiality of our data is maintained and there are stringent controls in place regarding access and use of the data. Decisions on whether DfE releases data to third parties are subject to a strict approval process and based on a detailed assessment of:

• who is requesting the data
• the purpose for which it is required
• the level and sensitivity of data requested: and
• the arrangements in place to store and handle the data

To be granted access to pupil information, organisations must comply with strict terms and conditions covering the confidentiality and handling of the data, security arrangements and retention and use of the data.

For more information about the department’s data sharing process, please visit:
https://www.gov.uk/data-protection-how-we-collect-and-share-research-data

For information about which organisations the department has provided pupil information, (and for which project), please visit the following website: https://www.gov.uk/government/publications/national-pupil-database-requests-received

To contact DfE: https://www.gov.uk/contact-dfe

Requesting access to your personal data
Under data protection legislation, parents and pupils have the right to request access to information about them that we hold. To make a request for your personal information, or be given access to your child’s educational record, contact Mrs Curley at office@leverhulme.bolton.sch.uk or on 01204 333123.
You also have the right to:

• object to processing of personal data that is likely to cause, or is causing, damage or distress
• prevent processing for the purpose of direct marketing
• object to decisions being taken by automated means
• in certain circumstances, have inaccurate personal data rectified, blocked, erased or destroyed; and
• claim compensation for damages caused by a breach of the Data Protection regulations

If you have a concern about the way we are collecting or using your personal data, you should raise your concern with us in the first instance or directly to the Information Commissioner’s Office at https://ico.org.uk/concerns/

Contact:
If you would like to discuss anything in this privacy notice, please contact:

• Mrs Curley at office@leverhulme.bolton.sch.uk or on 01204 333123

If you cannot access these websites, please contact the LA on:

• Information Management Unit,
  Department of People, Bolton Council
  1st Floor, Town Hall, Bolton, BL1 1UA
  website: https://www.bolton.gov.uk
  email: c.imu@howarthm
• The Data Protection Officer is:-
  Shane Williams
  Global Policing
  Phone: 0161 212 1681
  Email: datarequests@globalpolicing.co.uk
  Web: https://www.globalpolicing.co.uk/data